In this section
If you are seeking ethical approval from a certified HREC other than the RCH, as part of the National Mutual Acceptance (NMA) scheme, you need to submit a
Governance Only ‘Site Specific Assessment (SSA)’ Application.
There are no closing dates for SSA applications – they can be submitted for review at any time.
Your research project must have a single unique identification number for use across the Parkville Precinct and the Melbourne Children’s Campus. This is called an ERM Project ID. ERM will generate this five digit number when you create your project in ERM. You will find this number at
the top right hand corner of your screen on ERM. Ex. 55555. See
How to get a project reference number.
You need this number to communicate with REG and for all internal communications, as well as all supporting service departments on campus. Please quote this number in all email and other correspondence
You also need to
pre-register your study prior to submission. You can do this by completing the
Include your ERM Project ID in this form.
HREC Payment Fees are payable in full when you submit your project or amendment. Use the RCH HREC Fee Payment Form
for payment remittance advice - proof of payment.
You can pay the fee by credit card, electric funds transfer and internal cost centre transfer. All credit card payments will incur a 1.5 per cent surcharge fee. We can no longer accept American Express (AMEX) credit card payments.
If payment does not accompany the initial submission or amendment the Ethics review process will not be able to start until it has been received.
To determine whether fees are applicable to the review of your submission, please review the schedule of
Submission Fees. You do not need to submit this form if no fee applies.
The following documents are required when submitting an SSA application for governance authorisation (as applicable):
RCH REG Application Coversheet
HREC Approval letter listing:
- All ethically approved documents - see the handy hints on this page
- RCH or MCRI as an approved site
One electronic copy signed by:
- Associate investigators (RCH/MCRI only)
- Head of Department, and
- Supporting Departments (can also use Declaration Form below)
You need to submit electronic documents as separate documents. Each file name should capture the name of the document, as well as the version number and date.
Please ensure that you submit a Governance Only SSA Application as soon as possible, preferably in parallel with the ethics submission. This is critical for applications where a non-standard agreement is used as legal review will be required, which may incur delays.