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School resources

  • School Action and Management Plans for 2022

    All children/students with type 1 diabetes attending early childhood settings, primary or secondary schools in Victoria need to have a current Diabetes Action and Management plan in place to ensure that their diabetes care needs are met. These management have been developed by Diabetes Victoria, The Royal Children’s Hospital (RCH) and Monash Children’s Hospital, are based on current best practice paediatric guidelines and are reviewed yearly. 


    The School Action and Management plans need to be completed by the parent. The Diabetes Nurse Educator (DNE) reviewing the plan will confirm that the plan follows RCH diabetes treatment guidelines and before signing will make changes if required. 
    A signed plan will be returned to parents/carers which needs to be taken to school and signed by both parents/carer and the school/centre representative.


    Below are links for PDF forms that parents/carers can complete. RCH patients can send this to diabetes@rch.org.au and a DNE will check, sign and return via email. The plan needs to be taken to your child's school/centre to be discussed and signed by the designated school representative. Also read below information on organising a Medication Authority Forms (MAF) if school staff are required to administer or supervise insulin at school via injections of insulin pump therapy.   

    2022 PDF Diabetes School Action and Management plans: 

    Appendices for insulin pump therapy for both early childhood and school settings: 

    Instructions for completing the PDF document: 

    • Once completed, save as a PDF document 
    • Do not sign until the DNE has signed (this allows us to edit the document if needed as per RCH guidelines). If the PDF document is signed by parent/guardian and the DNE needs to make changes a new school plan will need to be completed 
    • Email the plan to diabetes@rch.org.au 
    • DNE will email back and then parents/carers and the school representative sign the plan 

    If you are unable to complete the plan online, click this link Request a 2022 school plan by an RCH diabetes nurse educator and follow the prompts. Once the form is received, a DNE will complete the school plan and post it to you in the mail. School plan requests are for RCH patients only. 

    As all children require a plan for the start of the 2022 school year, we urge you submit the plan/fill out the form as soon as possible. At RCH, you will need to allow at least two weeks for a DNE to check, complete and return your plan. 

    Medication Authority Forms (MAF) for 2022

    If school staff are required to supervise or administer insulin via injections or insulin pump therapy, a MAF is also required.  If one is required, in your return email to diabetes@rch.org.au and advise the following: 

    • Child's name and hospital UR number 
    • Name of school/centre 
    • Staff names of those trained in diabetes care (if known)
    • Child's grade/year level at school 
    • Name of the insulin used at school 
    • Level of supervision required by school staff: 
      • Reminding 
      • Observing 
      • Assisting 
      • Administering 
    • Times of insulin administration in the school day 
    • Is the insulin dose determined by: 
      • Fixed dose 
      • Flexible dose determined using an insulin dose calculator 
      • Flexible dose determined using an insulin dosing card or 
      • Insulin pump 
    • Current insulin dose (if pen insulin) 

    Diabetes in schools Program

    The Diabetes in Schools program is a nationally funded program, developed to provide information, training and support for schools and families to better support students living with type 1 diabetes. The RCH was one of 3 diabetes centres from around Australia chosen to roll out the program in 2020, by sending diabetes educators out on school visits to teach school staff how to support children to manage their diabetes at school. The COVID-19 pandemic put a stop to our plans, and school education was limited to Telehealth sessions until 2021. Since the start of this year our team has finally been able to get on the road, visiting schools in the Melbourne metropolitan area.  

    If your child’s school would like information about training to support diabetes care, visit: www.diabetesinschools.com.au   

    You can alert the school about the program by completing the “Tell a School form” by scrolling down to the bottom of the above webpage. Alternatively, the school principal can request training.

    The program is not yet funded for childcare and kindergartens, however if your child’s early learning centre requires training they can access the Diabetes in Schools online modules at the website above. They will need a specific access code so please get in touch with your diabetes educator to obtain this.

    Diabetes in schools online learning modules

    The Diabetes in Schools online education package has been developed by Diabetes Victoria, working together with The Royal Children's Hospital (RCH) and Monash Children’s hospitals.

    The package consists of self-directed learning modules that can be easily accessed by all school staff. The modules help to ensure that all school staff understand type 1 diabetes and how it impacts on a student’s day to day life, are aware of Diabetes Action and Management plans and know how to respond appropriately to students experiencing hypoglycaemia and hyperglycaemia. There are also a number of resources available on this platform for staff wanting to deepen their knowledge of type 1 diabetes.

    You will need to register as a school staff member or a parent/carer.

    School camps 

    Going on school camp can be an exciting adventure for children. Sometimes parents are worried that the school will not know how to look after their child's diabetes care needs. A dedicated school plan prepared by your diabetes team will help the teachers plan how best to support your child. Preparing a plan takes time so requests must be made at least 3 weeks before your school needs it. 

    Please fill in the required information for a school camp plan request. We will send the plan back to you via email. 

    Diabetes Victoria teachers seminars

    Seminars are run each month by Diabetes Victoria to offer teachers and school support staff the opportunity to expand their knowledge and become more confident in supporting and facilitating the day to day school experience on children with type 1 diabetes. Sessions will include information about diabetes and diabetes management and practical workshops covering a variety of specialised topics in more detail including monitoring, pumps, and camps.

    Seminars are run in Melbourne and Geelong as well as across regional Victoria.

    For more information please visit the Diabetes Victoria website

    Further information for schools

    Most schools are very supportive of children with special needs, however communicating clearly with the school and your child’s teacher is vital. The following PDF documents have been developed to assist you in giving your child’s teacher the information they will need to keep your child happy and well. Being aware of some of the common misconceptions about diabetes and problems that may occur at school can guide you in what to discuss.